Administration - Administration and Human Resources Assistant (Open)

Administration & Services job offer
Position category: Administration
Reference: Administration and Human Resources Assistant
Duration: 1 year
Application deadline: 2026/11/16
For more info contact the supervisors:
Beatriz Suescun
beatriz.suescun@dipc.org
How to apply

The Donostia International Physics Center (DIPC) is seeking candidates for a graduate or postgraduate position in its Human Resources Department. The selected candidate will provide support to the staff working in the Centre’s Administration and Human Resources Department.

The role

  • Data entry and maintenance of personnel records in the ERP system
  • Filing and document management
  • Handling employee timekeeping incidents in the centre’s time and attendance system
  • Assistance with employees’ immigration and residence permit procedures
  • Drafting letters and certificates
  • Providing support with the preparation and drafting of reports
  • Travel insurance and access cards requests
  • Assistance with data collection for surveys
  • Preparation of indicatos and statistics
  • Collection of key information required and its recording in the internal system
  • Providing support for additional departmental projects

  • Supporting the development of strategic programmes carried out within the department

 

Desired background & competences

Requirements:

  • Education: Higher Vocational Training in Administration, Business Administration or similar
  • Languages: High level of Spanish and English, spoken and written. Knowledge of Basque is highly valued but not essential
  • Availability for immediate incorporation

Other skills valued:

  • Knowledge of other languages
  • Familiarity with a research environment will be an asset
  • Experience with ERP management systems would be an asset
  • Experience in dealing with Immigration or similar

Personal requierements:

  • Ability to work under deadlines
  • Wilingness to perform versatile tasks in terms of function and responsibility
  • Ability to work as part of a team
  • Initiative

Working conditions

  • Estimated annual gross salary: Salary is commensurate with qualifications and consistent with our pay scales
  • Target start date: 2026/11/23

We provide a highly stimulating research environment, and unique professional career development opportunities.

We offer and promote a diverse and inclusive environment and welcomes applicants regardless of age, disability, gender, nationality, ethnicity, religion, sexual orientation or gender identity.

The center

DIPC is a research center whose mission is to perform and catalyze cutting-edge research in physics and related disciplines, as well as to convey scientific culture to society. Located in Donostia / San Sebastian (Basque Country, Spain), DIPC was born from a strategic alliance of both public institutions and private companies. Since 2008 DIPC is a 'Basque Excellence Research Center' (BERC) recognized by the Basque Government's Department of Education. In 2019, DIPC was also recognized as a "Severo Ochoa" Excellence Center by the Spanish Research Agency.

About the team

You will be joining DIPC’s Human Resources Department, where you will work closely with the team and contribute to the department’s day-to-day activities, supporting a range of HR processes and projects.

How to apply

Interested candidates should submit an updated CV to the following application email below. 

Reference letters are welcome but not indispensable.

The reference of the specific opening to which the candidate is applying should be stated in the subject line, and the application must be received before the application deadline.

Please be aware that the application will be evaluated only if it is submitted directly to the email address listed below as application email.

  • Reference: Administration and Human Resources Assistant
  • Application deadline: 2026/11/16
  • Application email: jobs@dipc.org

Selection process

Applications received by the deadline will be evaluated by a Committee designed by the DIPC board on the basis of the following criteria:

  • CV of the candidate (30%)
  • Demonstrated experience in the aspects indicated in the present job offer (35%)
  • Personal interview (35%)

In order to pass to the personal interview phase, it will be necessary to obtain a minimum of 45 out of 65 in the evaluation of the CV and experience. Likewise, those profiles that in the opinion of the committee do not meet any of the requirements for the job position will not be evaluated.

The final resolution of the selection process will be published on the DIPC website as soon as possible.