Administration - Accounting and Order Management Assistant – NEXT Project (Open)

The Donostia International Physics Center (DIPC) is seeking an Accounting and Order Management Assistant with the following responsibilities:

• Provide support in accounting and budget monitoring for the NEXT project and related projects.
• Manage purchase orders: request and follow-up of quotations, supplier registration, issuance and control of purchase orders.
• File and verify invoices and supporting documentation for audits and funding calls.
• Communicate with suppliers (both local and international) and coordinate with other DIPC departments.
• Provide general administrative support in tasks related to the execution of research projects.

• Educational background in Administration and Finance, Accounting, or a related field.
• Proficiency in office software (particularly Excel) and familiarity with accounting management tools.
• Intermediate level of English and Basque.
• Previous experience in administrative and accounting management, preferably in research environments or foundations.

• Estimated annual gross salary: Salary is commensurate with qualifications and consistent with our pay scales
• Target start date: 2025/12/01

We provide a highly stimulating research environment, and unique professional career development opportunities.

We offer and promote a diverse and inclusive environment and welcomes applicants regardless of age, disability, gender, nationality, ethnicity, religion, sexual orientation or gender identity.

Joining Research Centers of international relevance with and integrated, enthusiastic, international and multidisciplinary environment.

Interested candidates should submit an updated CV and a brief cover letter indicating in the subject: “NEXT Assistant - DIPC”.

Reference letters are welcome but not indispensable.

The reference of the specific opening to which the candidate is applying should be stated in the subject line, and the application must be received before the application deadline.

Although candidates are welcome to contact the supervisors to know further details about the position, please be aware that the application will be evaluated only if it is submitted directly to the email address listed below as application email.

• Reference: Accounting and Order Management Assistant – NEXT Project
• Application deadline: 2025/11/21
• Application email: jobs@dipc.org

Applications received by the deadline will be evaluated by a Committee designed by the DIPC board on the basis of the following criteria:

• CV of the candidate (50%)
• Cover letter (10%)
• Personal interview (40%)

Evaluation results will be communicated to the candidates soon after. Positions will only be filled if qualified candidates are found.

The DIPC may revoke its decision if the candidate fails to join by the appointed time, in which case the position will be awarded to the candidate with the next highest score, provided it is above 50 (out of 100).

However, the selected candidate may keep the position if, in the opinion of the Selection Committee, the candidate duly justifies the reasons why he or she cannot join before the specified deadline, and as long as the project allows it.

This project has received funding from the European Research Council (ERC) under the European
Union's Horizon 2020 research and innovation programme Synergy BOLD Grant Agreement 951281.